Speaker Coach is compatible with Microsoft Edge version 15 or later, Chrome version 52 or later, and Firefox version 52 or later. To see which version of Microsoft Edge you have, refer to Find out which version of Microsoft Edge you have. Microsoft Edge is updated with Windows. For information on updating, see Update Windows 10.
When you're through, exit the full-screen view. Coach opens a Rehearsal Report that summarizes what it observed, and offers recommendations.
Select Start Rehearsing in the dialog box when you are ready to begin rehearsing. To receive on-screen guidance, check that Show real-time feedback is selected. Wait to start speaking until you see Listening... appear in the dialog box. As you speak, Coach gives on-screen guidance about pacing, inclusive language, use of profanity, filler words, and whether you're reading the slide text. When you're through, exit full-screen view. Coach opens a Rehearsal Report that summarizes what it observed, and offers recommendations. To see the recommendations, select Learn More in the section of the Rehearsal Report that you want more information about. After you review your Rehearsal Report, close the window or select Rehearse Again to practice the recommendations you've received.
As you speak, Coach gives on-screen guidance about pacing, inclusive language, use of profanity, filler words, and whether you're reading the slide text. When you're through, tap Close. Coach opens a Rehearsal Report that summarizes what it observed, and offers recommendations. To see the recommendations, select Learn More in the section of the Rehearsal Report that you want more information about. After you review your Rehearsal Report, close the window or tap Rehearse Again to practice the recommendations you've received.
Select Start Rehearsing in the dialog box when you are ready to begin rehearsing. To receive on-screen guidance, check that Show real-time feedback is selected. Wait to start speaking until you see Start talking and we'll show feedback for your speech here appear in the dialog box. As you speak, Coach gives on-screen guidance about pacing, inclusive language, use of profanity, filler words, whether you're reading the slide text, and more. When you're through, exit full-screen view. Coach opens a Rehearsal Report that summarizes what it observed, and offers recommendations. To see the recommendations, select Learn More in the section of the Rehearsal Report that you want more information about. After you review your Rehearsal Report, close the window or select Rehearse Again to practice the recommendations you've received.
The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.
Top of Page The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across. It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear. In PowerPoint, the Accessibility Checker runs automatically in the background when you're creating a document. If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar. To manually launch the Accessibility Checker, select Review > Check Accessibility. The Accessibility pane opens, and you can now review and fix accessibility issues. For more info, go to Improve accessibility with the Accessibility Checker.
Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents. With the add-in, you can quickly add reminder comments that spread awareness of accessibility issues and encourage the use of the Accessibility Checker. For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues. Top of Page The following procedures describe how to make the slides in your PowerPoint presentations accessible. For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia. Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences. They are also designed so that screen readers can more easily read the slide content.
Top of Page One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn't visible. A person with a visual disability that uses a screen reader relies on the slide titles to know which slide is which. Use the Accessibility ribbon to make sure every slide has a title. For instructions, go to Title a slide and expand the "Use the Accessibility ribbon to title a slide" section. Top of Page You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content. For instructions, go to Title a slide and expand the "Put a title on a slide, but make the title invisible" section. If you want all or many of your slide titles to be hidden, you can modify the slide master. For instructions, go to Title a slide and expand the "Systematically hide slide titles" section. Top of Page If you've moved or edited a placeholder on a slide, you can reset the slide to its original design. All formatting (for example, fonts, colors, effects) go back to what has been assigned in the template. Restoring the design might also help you find title placeholders which need a unique title.
Top of Page Some people with visual disabilities use a screen reader to read the information on the slide. When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide. Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents. When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane. For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane. Top of Page PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see. For more info, go to Video: Use accessible colors and styles in slides.
Top of Page In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size. This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices. If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:
Top of Page Alt text helps people who use screen readers to understand what’s important in the visuals in your slides. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos. In alt text, briefly describe the image, its intent, and what is important about the image. Screen readers read the description to users who can’t see the content.
Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. The alt text shouldn’t be longer than a short sentence or two—most of the time a few thoughtfully selected words will do. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, "a graphic of" or "an image of." For more info on how to write alt text, go to Everything you need to know to write effective alt text. Avoid using text in images as the sole method of conveying important information. If you use images with text in them, repeat the text in the slide. In alt text of such images, mention the existence of the text and its intent. PowerPoint for PC in Microsoft 365 automatically generates alt texts for photos, stock images, and the PowerPoint icons by using intelligent services in the cloud. Always check the autogenerated alt texts to make sure they convey the right message. If necessary, edit the text. For charts, SmartArt, screenshots, or shapes, you need to add the alt texts manually. For the step-by-step instructions on how to add or edit alt text, go to Add alternative text to a shape, picture, chart, SmartArt graphic, or other object and Video: Improve image accessibility in PowerPoint.
Tips:
To find missing alternative text, use the Accessibility Checker.
Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. Top of Page People who use screen readers sometimes scan a list of links. Links should convey clear and accurate information about the destination. For example, avoid using link texts such as "Click here," "See this page," Go here," or "Learn more." Instead include the full title of the destination page. You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink.
Tip: If the title on the hyperlink's destination page gives an accurate summary of what’s on the page, use it for the hyperlink text. For example, this hyperlink text matches the title on the destination page: Create more with Microsoft templates. For the step-by-step instructions on how to create hyperlinks and ScreenTips, go to Add a hyperlink to a slide. Top of Page An accessible font doesn't exclude or slow down the reading speed of anyone reading a slide, including people with low vision or reading disability or people who are blind. The right font improves the legibility and readability of the text in the presentation. For the step-by-step instructions on how to change fonts in PowerPoint go to Change the fonts in a presentation or Change the default font in PowerPoint. Top of Page To reduce the reading load, select familiar sans serif fonts such as Arial or Calibri. Avoid using all capital letters and excessive italics or underlines. A person with a vision disability might miss out on the meaning conveyed by particular colors. For example, add an underline to color-coded hyperlink text so that people who are colorblind know that the text is linked even if they can’t see the color. For headings, consider adding bold or using a larger font. Top of Page Here are some ideas to consider:
Top of Page PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files. Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video. For all other editions of PowerPoint (such as PowerPoint for macOS or the mobile editions), closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint. Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint. Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video, closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved. To make your PowerPoint presentations with videos accessible, ensure the following:
For more information, refer to Add closed captions or subtitles to media in PowerPoint. Top of Page You can save your presentation in a format that can be easily read by a screen reader or be ported to a Braille reader. For instructions, go to Video: Save a presentation in a different format or Create accessible PDFs. Before converting a presentation into another format, make sure you run the Accessibility Checker and fix all reported issues. Top of Page When your presentation is ready and you've run the Accessibility Checker to make sure it is inclusive, you can try navigating the slides using a screen reader, for example, Narrator. Narrator comes with Windows, so there's no need to install anything. This is one additional way to spot issues in the navigation order, for example.
Top of Page Rules for the Accessibility Checker Everything you need to know to write effective alt text Use the Accessibility Reminder to notify authors of accessibility issues Use a screen reader to attend a PowerPoint Live session in Microsoft Teams Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint
The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.
The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Microsoft 365:
Notes:
Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. The alt text shouldn’t be longer than a short sentence or two—most of the time a few thoughtfully selected words will do. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, "a graphic of" or "an image of." PowerPoint does not automatically generate alt texts for images. If you want to add an image that is an icon, screenshot, or other image that is not a photograph, you need to add the alt texts manually.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives. If your presentation has visuals that are purely decorative, you can mark them as such without needing to write any alt text. When a screen reader finds such an image, it simply announces they are decorative, so the user knows they are not missing any information.
The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Office 2019:
Notes:
Tip: To write a good alt text, make sure to convey the content and the purpose of the image in a concise and unambiguous manner. The alt text shouldn’t be longer than a short sentence or two—most of the time a few thoughtfully selected words will do. Do not repeat the surrounding textual content as alt text or use phrases referring to images, such as, "a graphic of" or "an image of." To make your presentations accessible to wider audiences, add alt texts to the images in your slides. PowerPoint does not automatically generate alt texts.
Tip: You can also select Generate a description for me to have Microsoft's cloud-powered intelligent services create a description for you. This takes a moment, after which you see the result in the text entry field. Remember to delete any comments PowerPoint added there, for example, "Description generated with high confidence."
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives.
Tip: To spell check and correct a word you typed, just right-click the word and select from the suggested alternatives. If your presentation has visuals that are purely decorative, you can mark them as such without needing to write any alt text. When a screen reader finds such an image, it simply announces they are decorative, so the user knows they are not missing any information.
The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Office 2016:
Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. Add alt text to images, such as pictures and screenshots, so that screen readers can read the text to describe the image to users who can’t see the image.
Use the following procedure to add alt text to shapes, including shapes within a SmartArt graphic.
The following procedures describe how to make the hyperlinks, text, and tables in your PowerPoint presentations accessible.
Use one of the included accessible templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences. They are also designed so that screen readers can more easily read the slide content.
The following procedures describe how to make the slides in your PowerPoint presentations accessible. (See Title a slide for related information.)
Position a title off-slide, so it will be invisible but will still be voiced by screen readers.
Use the Selection Pane to set the order in which the screen readers read the slide contents. When the screen reader reads this slide, it reads the objects in the reverse of the order they are listed in the Selection Pane.
PowerPoint has built-in slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who see and people who use technology such as screen readers.
PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files. Closed captions or subtitles must be encoded into the video before it is inserted into PowerPoint. PowerPoint does not support closed captions or subtitles that are stored in a separate file from the video file. Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint. Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video, closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved. To make your PowerPoint presentations with videos accessible, ensure the following:
Rules for the Accessibility Checker Everything you need to know to write effective alt text Use a screen reader to attend a PowerPoint Live session in Microsoft Teams Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint
The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.
Add alt text to images, tables, charts, shapes and other visual elements, so that screen readers can read the text to describe the element to users who can’t see it.
If your visuals are purely decorative and add visual interest but aren't informative, you can mark them as such without needing to write any alt text. Examples of objects that should be marked as decorative are stylistic borders. People using screen readers will hear that these objects are decorative so they know they aren’t missing any important information.
Use one of the included slide Themes to make sure that your slide design is accessible. Most of the themes are designed for accessible colors, contrast, and fonts. They are also designed so that screen readers can more easily read the slide content.
PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files. Closed captions or subtitles must be encoded into the video before it is inserted into PowerPoint. PowerPoint does not support closed captions or subtitles that are stored in a separate file from the video file. Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video, closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved. To make your PowerPoint presentations with videos accessible, ensure the following:
Rules for the Accessibility Checker Everything you need to know to write effective alt text Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint
The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.
The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations.
Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. Add alt text to images such as pictures and screenshots so that screen readers can read the text to describe the image to users who can’t see the image.
If your visuals are purely decorative and add visual interest but aren't informative, you can mark them as such without needing to write any alt text. Examples of objects that should be marked as decorative are stylistic borders. People using screen readers will hear that these objects are decorative so they know they aren’t missing any important information.
Use one of the included slide Themes to make sure that your slide design is accessible. Most of the themes are designed for accessible colors, contrast, and fonts. They are also designed so that screen readers can more easily read the slide content.
PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files. Closed captions or subtitles must be encoded into the video before it is inserted into PowerPoint. PowerPoint does not support closed captions or subtitles that are stored in a separate file from the video file. Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings you can use to adjust how the closed captions or subtitles are displayed. Closed captions, subtitles, and alternative audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video, closed captions, subtitles, or alternative audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved. To make your PowerPoint presentations accessible, ensure the following:
Rules for the Accessibility Checker Everything you need to know to write effective alt text Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities
The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities.
Note: The Accessibility Checker inspects your presentation for all issues that can be fixed in the browser. For a complete inspection, open your presentation in the desktop app and use the desktop Accessibility Checker for Windows or Mac. The following procedures describe how to add alt text to images and tables in your PowerPoint for the web presentations.
Note: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
The following procedures describe how to make the hyperlinks and tables in your PowerPoint for the web presentations accessible.
The following procedures describe how to make the slides in your PowerPoint for the web presentations accessible. Use one of the included accessible themes and templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences. They are also designed so that screen readers can more easily read the slide content.
Use the Selection Pane to set the order in which the screen readers read the slide contents. When the screen reader reads this slide, it reads the objects in the reverse of the order they are listed in the Selection Pane.
Note: A title doesn’t necessarily have to be visible to be accessible. For example, people who use screen readers hear a slide’s title even if it isn’t visible. In the PowerPoint desktop version, you can use the Selection pane to turn visibility on or off for titles and other objects on a slide. Improve accessibility with the Accessibility Checker Rules for the Accessibility Checker Everything you need to know to write effective alt text Use a screen reader to attend a PowerPoint Live session in Microsoft Teams Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint |