What is the most essential equipment in planning outdoor activities?

Embarking into the outdoors can be an incredibly rewarding, fun, and even transformational experience. However, it is important to recognize that things don't always go as planned, so it is ideal to be prepared for the worst case scenario. Yet it isn't possible or practical to bring everything you might need to be 100% safe, which is why it is important to be well versed on the 10 Essentials.

Tried-and-true, the 10 Essentials for Outdoor Adventure Safety are practiced and preached by organizations world-wide, including backpacking skills resource, CleverHiker.com. I was first introduced to the 10 Essentials during my short volunteer stint with Deschutes County Search and Rescue, Oregon's most active search and rescue team.

We've also included an Extras List, a few items that are not on the list of 10 but that will keep you comfortable and help you either find your way or help others find you should things not go exactly the way you planned. Depending on your adventure type, and your own personal preferences, your Extras List may vary from ours, and is certainly something that should be customized.

The 10 Essentials are:

1. Navigation

Have all the right devices you need to find your way, particularly when weather is inclement and visibility is limited. GPS devices can be user friendly, and extra batteries should always be packed. A topo map, compass, and pencil for triangulation are key; while they don't need batteries, they only work if you know how to use them. Be sure to take an orienteering course before heading out with a map and compass.

2. Sun Protection

Sunburn on skin or eyes can be completely immobilizing, particularly when traveling on snow. Protective hats, sunglasses, sunscreen, and lip balm are all critical items.

3. Insulation

Bring extra clothing, and the right type of clothing for the conditions you might face. The type of clothing you pack will change based on season and location, but it should always be lightweight and wicking by design. Never pack cotton, as it gets heavy when it gets wet, dries slowly, and will extract warmth from your body. Under layers should be of wool, specialized synthetics (such as polypropylene), or materials that are hybrids of the two. Insulation layers may be made of down or fleece, and outer layers should be made of water-resistant materials such as Gore-Tex.

4. Illumination

Being able to see and find your route and surroundings is critical.

5. First-aid Supplies

First-aid supplies can be purchased as pre-packaged kits or self assembled. Self assembling will certainly save money, though pre-packaged kits can save time and provide convenience.

First-aid kit should include:

• Personal medications and pain relief medication
• Antibiotic ointment
• Band-aids (various sizes)
• Gauze pads
• Sports tape (doubles as repair kit)
• Sports underwrap tape (protects skin from adhesive tape, and serves for creating tendon braces and splints)
• Safety pins (for slings or larger bandages)
• Latex gloves (for treating others)

First-aid kit might include:

• Burn cream
• Moleskin and/or Vaseline (combined, both and prevent almost any hiking blister)
• Hand sanitizer and/or soap
• Sports lotion/cream (to prevent chaffing)
• Anti-diarrhea medications
• Allergy medications 

6. Fire

If you get stranded, a good fire can keep you calm and warm for an extended period of time. Fire starters should include:

• Waterproof matches
• Lighter
• Slow-burn candles (doubles as illumination)
• Fire-starter kit with natural pitch. Not necessary but certainly can expedite and ease the process of getting a fire started.

7. Repair Kit + Tools

Utility knife and tape. Duct or Gorilla-style tape may be used, but sports tape from first-aid kit may suffice. Sowing needle and extra thread may also be included.

8. Nutrition

Pack food for nourishment and energy to compliment your dietary preferences and the duration of the trip, and always bring a little extra just in case your trip gets prolonged. 

9. Hydration

Drink at least 2 liters of water per day, and based on the availability of water supply from creeks or lakes, carry at least 1 liter of water at any given time. Carry more in arid regions where water is likely scarce. A water filtration or UV device may be used to obtain more potable water. Iodine tablets are lightweight, but they also alter taste.

If you are traveling in the winter, hydration containers such as hydration bladders won't work when temperatures fall below zero. Insulated containers are the best for keeping water liquid in cold winter conditions.

10. Emergency Shelter

Pack and use a space blanket or bivy sack to stay dry and warm if you need to stay in one location.

Extras List

Additional safety and comfort items might include:

• Rope: Thin Gauge/High Strength. Useful for erecting shelters, drying clothes, and hanging food storage containers. 
• Extra Zip Lock Bags: good for keeping items in your pack separated and dry.
• Warming Packs: can be the critical tool to ward off frostbite during extended winter adventures.
• Insect Repellent: key for comfort when necessary.
• Whistle: allows sound to travel extremely long distance, and can be the key tool to help you be found.
• Flagger's Tape: If you traverse off trail or in the backcountry where visibility is nearly zero, or in any situation where you think you might have to retrace your steps, flagger's tape should be used to mark your route. Because the use of flagger's tape violates Leave No Trace principles, it should only be used when absolutely necessary.
• Toilet Paper.

From battling the elements to challenging technical logistics, planning an outdoor event poses a unique set of challenges for event managers. So, whether you’re hosting a charity fundraiser, sporting event, or music festival, covering all bases when it comes to your event equipment is key to giving vendors and attendees a memorable experience (for all the right reasons).

Today, the outdoor storage manufacturers at Action Storage are offering event organizers an essential guide on outdoor event equipment – making sure your event goes off without a hitch, whatever the weather.

Power Up to Avoid Power-Outs

From technical equipment to catering and lighting, having a safe, reliable and sufficient power supply is key to hosting a successful outdoor event. However, with the elements to contend with, it’s important to think beyond powering off the main grid. Having a backup plan in place, should the weather wreak havoc and cause power-outs, will keep electrical equipment up and running regardless – with uninterrupted power supply (UPS) units or generators facilitating your contingency plans.

Light Up Your Venue

From technical stage lighting to lights for walkways and indoor areas, lighting equipment should always be a top priority when organizing an outdoor event – particularly in the case of evening events. Ensuring your venue is adequately lit when the sun goes down, for example, will make sure attendees and on-site staff can easily see where they’re going – but it will also improve the safety and security of the venue, even after hours. From brightly lit walkways to illuminated marquees and facilities, ample lighting will go a long way towards enhancing the invitee experience.

Source Suitable Sound Equipment

Another piece of the puzzle will be sourcing and installing sound equipment for your venue. Whether it’s a single PA system for announcements or an all-out speaker system for musical performances, don’t cut corners on sound equipment. If budget is a concern, why not look at hiring equipment instead to keep the technical costs to a minimum?

Keep Everyone Connected Through Your Mobile Event App

Providing event-goers and on-site staff with wireless connectivity is pretty much standard and, depending on your venue, should be relatively easy – whether you make use of a venue’s existing wireless network or set up your own wireless hotspot.

However, it isn’t just about your attendees being able to get online – it also allows you to maximize engagement and create a community with your audience through the use of event technology, as well as incorporate any technical software and equipment that uses WiFi or cloud-based services. From live streaming and social media updates on the day to pre-launch venue teasers, wireless connectivity and using a mobile event app like Pathable will help you to reach your audience on a more personal level – while also giving attendees the tools to share their activity online on the day.

Prepare For All Weather

One of the biggest challenges facing outdoor event organizers is Mother Nature and, unfortunately, she’s often unpredictable – so, it pays to prepare for every eventuality. Whether it’s torrential rain, high winds or blistering sunshine, equipping your event with key all-weather equipment will keep spirits and comfort levels high – whatever the weather.

From waterproof ponchos, blankets and sunscreen to portable marquees and sheltered areas, stocking up on all-weather essentials demonstrates attention to detail – as well as a sense of going above and beyond as a host to ensure the festivities can carry on regardless.

Provide On-Site Storage

Whether it’s housing expensive electrical equipment during a heavy downpour or providing attendees and staff with a place to store personal belongings, the importance of offering waterproof storage shouldn’t be overlooked. Providing a dry place where valuables, spare clothes, and other personal effects can be stowed away safely and securely can go a long way in terms of improving the overall event experience.

Opt for All-Weather Amenities

Any outdoor event organizer needs to consider the practical aspects of their venue in order to provide vendors, staff, and event-goers with suitable amenities and facilities on the day. From clean and plentiful toilets to disaster-proof catering options, ensuring your amenities and facilities are able to withstand the elements and can satisfy your attendees’ needs will keep customers content, even when the weather won’t cooperate.

Whether you’re organizing an exclusive charity gala dinner or a grand music festival, ensuring you have all bases covered when it comes to equipment will guarantee nothing is left to chance – allowing you to pull off a successful event that everyone enjoys, come rain or shine.

Author bio: Simon Mitchell has run successful companies in Europe and the US that are focused on delivering exceptional value to clients – while Action Storage offers a diverse range of storage products, along with the technical expertise to help clients’ businesses operate more efficiently. In Simon’s words, that’s a rewarding place to be.