By Indeed Editorial Team Show
Updated August 16, 2022 | Published February 25, 2020 Updated August 16, 2022 Published February 25, 2020 The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey. Communication is an important skill in the workplace. In order to effectively communicate with others, it's important to understand the different components involved in the communication process. In this article, we will define the communication process and its components, and we discuss how the communication process works overall. Related: Communication Skills: Definitions and Examples What is the communication process?The communication process refers to a series of actions or steps taken in order to successfully communicate. It involves several components such as the sender of the communication, the actual message being sent, the encoding of the message, the receiver and the decoding of the message. There are also various channels of communication to consider within the communication process. This refers to the way a message is sent. This can be through various mediums such as voice, audio, video, writing email, fax or body language. The overall goal of the communication process is to present an individual or party with information and have them understand it. The sender must choose the most appropriate medium in order for the communication process to have worked successfully. Related: 4 Types of Communication (With Examples) Parts of the communication processThe communication process has several components that enable the transmission of a message. Here are the various parts:
Related: The Components of Effective Workplace Communication How does the communication process work?In order to successfully communicate, it's important to understand how the process works. Here are the seven steps in the communication process:
1. The sender develops an idea to be sentThe beginning of the communication process involves the sender creating an idea that they plan to send to another person or group of people. Essentially, they're planning the overall subject matter or information they want to transmit. 2. The sender encodes the messageOnce the sender develops an idea, they translate it into a form that can be transmitted to someone else. This means they transform the thoughts of the information they want to send into a certain format. For example, if you are writing a letter, you'll translate your idea into words. The message can also be nonverbal, oral or symbolic. 3. The sender selects the channel of communication that will be usedNext, the sender decides how the message will be sent. This involves selecting the most suitable medium for the message they're relaying. Some communication mediums include speaking, writing, electronic transmission or nonverbal communication. If you're communicating at work, make sure to select the proper and most professional channel of communication. 4. The message travels over the channel of communicationAfter the medium is chosen, the message then begins the process of transmission. The exact process of this will depend on the selected medium. In order for the message to be properly sent, the sender should have selected the appropriate medium. 5. The message is received by the receiverNext, the message is received by the recipient. This step in the communication process is done by hearing the message, seeing it, feeling it or another form of reception. 6. The receiver decodes the messageThe receiver then decodes the sender's message. In other words, they interpret it and convert it into a thought. After they've done this, they analyze the message and attempt to understand it. The communication process is performed effectively when the sender and receiver have the same meaning for the transmitted message. 7. The receiver provides feedback, if applicableLastly, unless it's a one-way communication, the receiver will provide feedback in the form of a reply to the original sender of the message. Feedback provides the recipient with the ability to ensure the sender that their message was properly received and interpreted. Between two people, this is two-way communication. Tips for improving the communication processHere are some tips to consider to improve your communication skills and the communication process overall:
Related: Communication Skills at Work: 4 Key Tips In this video, Jenn, a career coach at Indeed, discusses 4 important questions that will help you improve your communication skills at work. |