A non null primary key ensures that every row in a table represents something that can be identified

A primary key is a field or set of fields with values that are unique throughout a table. Values of the key can be used to refer to entire records, because each record has a different value for the key. Each table can only have one primary key. Access can automatically create a primary key field for you when you create a table, or you can specify the fields that you want to use as the primary key. This article explains how and why to use primary keys.

Índice Show

Primary Key Constraints
Foreign Key Constraints
Indexes on Foreign Key Constraints
Referential Integrity
Cascading Referential Integrity
Triggers and Cascading Referential Actions
Next steps

To set a table’s primary key, open the table in Design view. Select the field (or fields) that you want to use, and then on the ribbon, click Primary Key.

Note: This article is intended for use only with Access desktop databases. Access automatically manages primary keys for new tables in Access web apps and web databases. Although it is possible to override these automated primary keys, we don’t recommend that you do.

Access uses primary key fields to quickly associate data from multiple tables and combine that data in a meaningful way. You can include the primary key fields in other tables to refer back to the table that is the source of the primary key. In those other tables, the fields are called foreign keys. For example, a Customer ID field in the Customers table might also appear in the Orders table. In the Customers table, it is the primary key. In the Orders table it is called a foreign key. A foreign key, simply stated, is another table's primary key. For more information, see Database design basics.

1. Primary key

2. Foreign key

If you are moving existing data into a database, you may already have a field that you can use as the primary key. Often, a unique identification number, such as an ID number or a serial number or code, serves as a primary key in a table. For example, you might have a Customers table where each customer has a unique customer ID number. The customer ID field is the primary key.

Access automatically creates an index for the primary key, which helps speed up queries and other operations. Access also ensures that every record has a value in the primary key field, and that it is always unique.

When you create a new table in Datasheet view, Access automatically creates a primary key for you and assigns it a field name of "ID" and the AutoNumber data type.

A good candidate for a primary key has several characteristics:

It uniquely identifies each row
It is never empty or null — it always contains a value
The values it contains rarely (ideally, never) change

If you can’t identify a good key, create an AutoNumber field to use as the key. An AutoNumber field automatically generates a value for itself when each record is first saved. Therefore, an AutoNumber field meets all three characteristics of a good primary key. For more information on adding an AutoNumber field, see the article Add an AutoNumber field as a primary key.

An AutoNumber field makes a good primary key.

Any field that is missing one or more of the characteristics of a good candidate key is a poor choice for a primary key. Here are a few examples of fields that would make poor primary keys for a Contacts table, along with reasons why they would be poor choices.

Poor primary key	Reason
Personal name	Might not be reliably unique, and may change
Phone number	Likely to change.
E-mail address	Likely to change.
Zip code	More than one person may share a ZIP code
Combinations of facts and numbers	The fact portion might change, creating a maintenance burden. Could lead to confusion if the fact portion is repeated as a separate field. For example, combining the city and an incremented number (e.g., NEWYORK0579) would be a poor choice if the city is also stored as a field.
Social Security Numbers	Private information and not allowed in government departments and some organizations. Some people don’t have a SSN An individual may have more than one in a lifetime

In some cases, you want to use two or more fields in a table as the primary key. For example, an Order Details table that stores line items for orders might use two fields in its primary key: Order ID and Product ID. A key that has more than one field is called a composite key.

For a primary key to work well, the field must uniquely identify each row, never contain an empty or null value, and rarely (ideally, never) change. To set the primary key:

Open the database that you want to modify.
In the Navigation Pane, right click the table in which you want to set the primary key and, on the shortcut menu, click Design View.

Tip: If you don't see the Navigation Pane, press F11 to display it.
Select the field or fields that you want to use as the primary key.

To select one field, click the row selector for the field you want.

To select more than one field to create a composite key, hold down CTRL and then click the row selector for each field.
On the Design tab, in the Tools group, click Primary Key.

A key indicator is added to the left of the field or fields that you specify as the primary key.

If you decide to change a table's primary key, you can do so by following these steps:

For more information about database design and choosing an appropriate primary key, see the articles:

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Article
08/16/2022
9 minutes to read

Applies to:

SQL Server 2016 (13.x) and later Azure SQL Database Azure SQL Managed Instance

Primary keys and foreign keys are two types of constraints that can be used to enforce data integrity in SQL Server tables. These are important database objects.

Primary Key Constraints

A table typically has a column or combination of columns that contain values that uniquely identify each row in the table. This column, or columns, is called the primary key (PK) of the table and enforces the entity integrity of the table. Because primary key constraints guarantee unique data, they are frequently defined on an identity column.

When you specify a primary key constraint for a table, the Database Engine enforces data uniqueness by automatically creating a unique index for the primary key columns. This index also permits fast access to data when the primary key is used in queries. If a primary key constraint is defined on more than one column, values may be duplicated within one column, but each combination of values from all the columns in the primary key constraint definition must be unique.

As shown in the following illustration, the ProductID and VendorID columns in the Purchasing.ProductVendor table form a composite primary key constraint for this table. This makes sure that every row in the ProductVendor table has a unique combination of ProductID and VendorID. This prevents the insertion of duplicate rows.

A table can contain only one primary key constraint.
A primary key cannot exceed 16 columns and a total key length of 900 bytes.
The index generated by a primary key constraint cannot cause the number of indexes on the table to exceed 999 nonclustered indexes and 1 clustered index.
If clustered or nonclustered is not specified for a primary key constraint, clustered is used if there is no clustered index on the table.
All columns defined within a primary key constraint must be defined as not null. If nullability is not specified, all columns participating in a primary key constraint have their nullability set to not null.
If a primary key is defined on a CLR user-defined type column, the implementation of the type must support binary ordering.

Foreign Key Constraints

A foreign key (FK) is a column or combination of columns that is used to establish and enforce a link between the data in two tables to control the data that can be stored in the foreign key table. In a foreign key reference, a link is created between two tables when the column or columns that hold the primary key value for one table are referenced by the column or columns in another table. This column becomes a foreign key in the second table.

For example, the Sales.SalesOrderHeader table has a foreign key link to the Sales.SalesPerson table because there is a logical relationship between sales orders and salespeople. The SalesPersonID column in the SalesOrderHeader table matches the primary key column of the SalesPerson table. The SalesPersonID column in the SalesOrderHeader table is the foreign key to the SalesPerson table. By creating this foreign key relationship, a value for SalesPersonID cannot be inserted into the SalesOrderHeader table if it does not already exist in the SalesPerson table.

A table can reference a maximum of 253 other tables and columns as foreign keys (outgoing references). SQL Server 2016 (13.x) increases the limit for the number of other tables and columns that can reference columns in a single table (incoming references), from 253 to 10,000. (Requires at least 130 compatibility level.) The increase has the following restrictions:

Greater than 253 foreign key references are only supported for DELETE DML operations. UPDATE and MERGE operations are not supported.
A table with a foreign key reference to itself is still limited to 253 foreign key references.
Greater than 253 foreign key references are not currently available for columnstore indexes, memory-optimized tables, Stretch Database, or partitioned foreign key tables.

Important

Stretch Database is deprecated in SQL Server 2022 (16.x) Preview. This feature will be removed in a future version of Microsoft SQL Server. Avoid using this feature in new development work, and plan to modify applications that currently use this feature.

Indexes on Foreign Key Constraints

Unlike primary key constraints, creating a foreign key constraint does not automatically create a corresponding index. However, manually creating an index on a foreign key is often useful for the following reasons:

Foreign key columns are frequently used in join criteria when the data from related tables is combined in queries by matching the column or columns in the foreign key constraint of one table with the primary or unique key column or columns in the other table. An index enables the Database Engine to quickly find related data in the foreign key table. However, creating this index is not required. Data from two related tables can be combined even if no primary key or foreign key constraints are defined between the tables, but a foreign key relationship between two tables indicates that the two tables have been optimized to be combined in a query that uses the keys as its criteria.
Changes to primary key constraints are checked with foreign key constraints in related tables.

Referential Integrity

Although the main purpose of a foreign key constraint is to control the data that can be stored in the foreign key table, it also controls changes to data in the primary key table. For example, if the row for a salesperson is deleted from the Sales.SalesPerson table, and the salesperson's ID is used for sales orders in the Sales.SalesOrderHeader table, the relational integrity between the two tables is broken; the deleted salesperson's sales orders are orphaned in the SalesOrderHeader table without a link to the data in the SalesPerson table.

A foreign key constraint prevents this situation. The constraint enforces referential integrity by guaranteeing that changes cannot be made to data in the primary key table if those changes invalidate the link to data in the foreign key table. If an attempt is made to delete the row in a primary key table or to change a primary key value, the action will fail when the deleted or changed primary key value corresponds to a value in the foreign key constraint of another table. To successfully change or delete a row in a foreign key constraint, you must first either delete the foreign key data in the foreign key table or change the foreign key data in the foreign key table, which links the foreign key to different primary key data.

Cascading Referential Integrity

By using cascading referential integrity constraints, you can define the actions that the Database Engine takes when a user tries to delete or update a key to which existing foreign keys point. The following cascading actions can be defined.

NO ACTION
The Database Engine raises an error and the delete or update action on the row in the parent table is rolled back.

CASCADE
Corresponding rows are updated or deleted in the referencing table when that row is updated or deleted in the parent table. CASCADE cannot be specified if a timestamp column is part of either the foreign key or the referenced key. ON DELETE CASCADE cannot be specified for a table that has an INSTEAD OF DELETE trigger. ON UPDATE CASCADE cannot be specified for tables that have INSTEAD OF UPDATE triggers.

SET NULL
All the values that make up the foreign key are set to NULL when the corresponding row in the parent table is updated or deleted. For this constraint to execute, the foreign key columns must be nullable. Cannot be specified for tables that have INSTEAD OF UPDATE triggers.

SET DEFAULT
All the values that make up the foreign key are set to their default values if the corresponding row in the parent table is updated or deleted. For this constraint to execute, all foreign key columns must have default definitions. If a column is nullable, and there is no explicit default value set, NULL becomes the implicit default value of the column. Cannot be specified for tables that have INSTEAD OF UPDATE triggers.

CASCADE, SET NULL, SET DEFAULT and NO ACTION can be combined on tables that have referential relationships with each other. If the Database Engine encounters NO ACTION, it stops and rolls back related CASCADE, SET NULL and SET DEFAULT actions. When a DELETE statement causes a combination of CASCADE, SET NULL, SET DEFAULT and NO ACTION actions, all the CASCADE, SET NULL and SET DEFAULT actions are applied before the Database Engine checks for any NO ACTION.

Triggers and Cascading Referential Actions

Cascading referential actions fire the AFTER UPDATE or AFTER DELETE triggers in the following manner:

All the cascading referential actions directly caused by the original DELETE or UPDATE are performed first.
If there are any AFTER triggers defined on the affected tables, these triggers fire after all cascading actions are performed. These triggers fire in opposite order of the cascading action. If there are multiple triggers on a single table, they fire in random order, unless there is a dedicated first or last trigger for the table. This order is as specified by using sp_settriggerorder.
If multiple cascading chains originate from the table that was the direct target of an UPDATE or DELETE action, the order in which these chains fire their respective triggers is unspecified. However, one chain always fires all its triggers before another chain starts firing.
An AFTER trigger on the table that is the direct target of an UPDATE or DELETE action fires regardless of whether any rows are affected. There are no other tables affected by cascading in this case.
If any one of the previous triggers performs UPDATE or DELETE operations on other tables, these actions can start secondary cascading chains. These secondary chains are processed for each UPDATE or DELETE operation at a time after all triggers on all primary chains fire. This process may be recursively repeated for subsequent UPDATE or DELETE operations.
Performing CREATE, ALTER, DELETE, or other data definition language (DDL) operations inside the triggers may cause DDL triggers to fire. This may subsequently perform DELETE or UPDATE operations that start additional cascading chains and triggers.
If an error is generated inside any particular cascading referential action chain, an error is raised, no AFTER triggers are fired in that chain, and the DELETE or UPDATE operation that created the chain is rolled back.
A table that has an INSTEAD OF trigger cannot also have a REFERENCES clause that specifies a cascading action. However, an AFTER trigger on a table targeted by a cascading action can execute an INSERT, UPDATE, or DELETE statement on another table or view that fires an INSTEAD OF trigger defined on that object.